Annual Parish Council Meeting 2nd May 2024

Agendas Uploaded on April 26, 2024


Clerk to the Council
Kate Darcy

26th April 2024


The Annual Parish Council Meeting will be held on Thursday 2nd May 2024 at the Memorial Hall, Egginton (Willow Room) commencing at 7.30 pm.


  1. Election of Chair
  2. Election of Vice Chair
  3. Declarations of office/Acceptance of Office
  4. To receive apologies for absence.
  5. Variation of Order of Business.
  6. Declaration of Members Interests.
    Please note.
    (a) Members must ensure that they make a Declaration of Interest prior to the start of the
    meeting in respect of items on the agenda and must indicate the action to be taken (i.e.,
    to stay in the meeting, to leave the meeting or to stay in the meeting to make
    representations and then leave the meeting prior to any consideration of
    determination or the item)
    (b) Where a member indicates that they have a prejudicial interest declared above but
    wish to make representations regarding the item before leaving the meeting, those
    representations must be made under item c of Public Speaking.
  7. Public Speaking
    (a) A period of not more than 15 minutes will be made available for members of the public
    and Members of the Council to comment on any matter.
    (b) If a Police Liaison Officer, a County Council or District Council Member is in attendance
    they will be given the opportunity to raise any relevant matter.
    (c) Members declaring an interest who wish to make representations or give evidence
    shall do so at this stage.
  8. To approve the Minutes of the Parish Council held on the 27th of March 2024.
  9. Chairmans Announcements
  10. To Review/Election of Members to sit on Parish Council Working Groups and to
    Review Terms of Reference & Delegation of Authority of as required.
    Bonfire working groupTo agree Terms of Reference for working group
  11. To Review/Election of Members on Outside Bodies
    Toyota Liaison Group – Cllrs H Every, M Nesbitt and N Lawton
    Flood Liaison Group – Cllrs H Every and M Nesbitt
    EMP Liaison Group – Cllr M Nesbitt, H Every
    Severn Trent Drainage Group – tbc
    Environment Agency Group-tbc
  12. Review/Adoption of Egginton Parish Council Standing Orders
  13. Review/Adoption of Egginton Parish Council Financial Regulations
  14. Review of other Policies (as required)
  15. Review of Assets held by Parish Council
  16. Renewal of Parish Council Insurance (Awaiting Quote)
  17. Review of Reserves/Contingencies
  18. Parish Council Meeting dates 2024/5 – Meetings will be held on the first
    Thursday of Jan, March, May and September (next meeting Thursday 5th September)
  19. Finance
    a) Income and payments to 2nd May 2024
    To approve the income and payments made and to be made to 2nd May 2024
    To approve Accounts, Monthly Budget Appraisal and Bank Reconciliation to month end
    31st April 2024
    An update may be provided at the Meeting. Please note that all invoices are available for
    inspection. Please contact the Clerk if you have any questions prior to the Meeting.

    b) To confirm and agree Year End Accounts to 31st March 2024
    c) Authorisation of signatories (to review bank signatories) and confirm delegation of
    authority for Parish clerk to raise payments in between meeting, which are authorised by
    bank signatories.
  20. To approve Annual Internal Audit for 2023-2024 and sign off.
  21. To Approve appointment of internal auditors for 2024-2025
  22. Report from the Clerk on on-going matters.
  23. To Receive Updates from Outside Bodies
  24. Planning Applications
    To consider Planning Application Consultations received since the last meeting and note
    any decisions made on existing applications. Note that any consultations received after the
    agenda has been issued may be added to the agenda at the meeting

    -DMPA/2024/0465: Alterations to existing roof to form bedroom and en-suite with
    balcony and dormer to rear of 27 Main Street Egginton, DE65 5HL (response by 11th May)

    -DMOT/2024/0240Pollarding and Pruning of Trees at 98, 1 Parkhill Cottages, Edwall
    Road Egginton – (response by 22nd April) Noted.

    -DMPA/2024/0551The removal of condition no.8 of permission ref. 9/2014/0800
    (relating to use of site for Change of use from offices (use class B1) to a school (use class D1 Non-Residential Institution) and the erection of a fence to southern (roadside) boundary off Hilton Road at Longdon Park School, Hilton Road, Egginton, Derby, DE65 6GU (response by 16th May 2024)

    MPA/2024/031940 Duck Street, Egginton, Derby, DE65 6HG The erection of a pergola, raising and extension of boundary fence and relocation of gate and timber bike shed. Approved.
    DMPA/2024/01263 Mallard Close, Egginton, Derby, DE65 6SU The conversion of existing garage including the installation of Velux windows and associated works. Approved.
  25. Road Traffic Regulation Order – (A5132 Swarkstone to Hilton and Adjacent Road)
    (Restricted Road, 40mph and 50mph Speed Limit) Order 2024) -To consider a response
    from Parish Council – deadline is 17th May 2024
  26. To review SDDC Local Plan (if published)
  27. Exclusion of the Press and Public Pursuant to Section 1(2) of the Public Bodies
    (Admission to Meetings) Act 1960 due to the confidential nature of item 29 on the
    agenda, all members of the public will be required to leave the meeting.
  28. Clerk Salary –To review WFH payment.