FREEDOM OF INFORMATION ACT 2000

At the Parish Council meeting on the 17th November 2008 (Minute 08/110) the Council resolved:  ‘that Egginton Parish Council adopt the Model Publication Scheme’ – Freedom of Information Act 2000.  Much of the information will available on this website (see below).  Information will however be available in other formats such as printed copies.  The scheme lists who you need to contact to ask for information and gives their address and phone number and, where available, their email address.

Information listed in the scheme may be obtained by various methods:-

  • by writing to the Parish Council clerk;
  • by e-mail request to the clerk’s address as set out in the scheme
  • by telephoning the Parish Clerk as set out in the scheme

    The Parish Council has also resolved to make paper copies available on request to the Clerk.

Charges
It is hoped to make as much information available as possible without charging for it.

  • Free of charge on the website. For those without Internet access, a print out would be available from the Clerk on request.   The full cost can be advised upon receipt of any request.  Any charges made will be calculated using the Fee Regulations determined under the Act.  Where a charge is payable, payment will normally be required before the information can be provided to you.
  • Free of Charge by inspection.  An appointment with the Clerk will be necessary

Complaints
The Parish Council would normally expect the Clerk to understand what information you have requested and to tell you where you can find it. If the information you receive is not what you need, you should first contact the Clerk.  If the information you asked for is not available, the Clerk will tell you why.
If you believe that your request has not been dealt with fairly and cannot be dealt with satisfactorily on an informal basis, you should follow the Parish Council’s approved complaints procedure (copy available from the Parish Clerk). 
If you have followed this complaints procedure and are still not happy with how you have been dealt with, you may also contact the Information Commissioner to ask him to investigate the matter.  You can contact the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF - phone 01625 545700 email:  data@dataprotection.gov.uk.

Information available from Egginton Parish Council

Information

How it can be obtained

Cost

Class1 - Who we are and what we do

Who’s who on the Council and its Committees

Website/hardcopy

Free/0.10p/sheet

Contact details for Parish Clerk and Council members
(named contacts where possible with telephone number and email address if used)

Website/hardcopy

Free/0.10p/sheet

Location of main Council office and accessibility details

None

-

Staffing structure

Not Applicable

-

Class 2 – What we spend and how we spend it

Annual return form and report by auditor

Hardcopy - contact Clerk

0.10p/sheet

Finalised budget

Hardcopy - contact Clerk

0.10p/sheet

Precept

Website/hardcopy

Free/0.10p/sheet

Borrowing Approval letter

Not Applicable

-

Financial Standing Orders and Regulations

Website/hardcopy

Free/0.10p/sheet

Grants given and received

Hardcopy - contact Clerk

0.10p/sheet

List of current contracts awarded and value of contract

Hardcopy - contact Clerk

0.10p/sheet

Members’ allowances and expenses

Hardcopy - contact Clerk

0.10p/sheet

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

Under preparation

-

Annual Report to Parish Meeting  (current and previous year as a minimum)

Website/hardcopy

Free/0.10p/sheet

Quality status

None

-

Local charters drawn up in accordance with DCLG guidelines

None

-

Class 4 – How we make decisions

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website/hardcopy/Notice Board

Free/0.10p/sheet

Agendas of meetings (as above)

Website/hardcopy/Notice Board

Free/0.10p/sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website/hardcopy

Free/0.10p/sheet

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Website/hardcopy

Free/0.10p/sheet

Responses to consultation papers

Website/hardcopy

Free/0.10p/sheet

Responses to planning applications

Website/hardcopy
/Minutes

Free/0.10p/sheet

Bye-laws

None

 

Class 5 – Our policies and procedures

a) Policies and procedures for the conduct of council business

 

 

Procedural standing orders

Website/hardcopy

Free/0.10p/sheet

Committee and sub-committee terms of reference

Website/hardcopy

Free/0.10p/sheet

Delegated authority in respect of officers

None

 

Code of Conduct

Website/hardcopy

Free/0.10p/sheet

Policy statements

None

 

b) Policies and procedures for the provision of services and about the employment of staff

Internal policies relating to the delivery of services

None

 

Equality and diversity policy

Hard Copy
contact Clerk

0.10p/sheet

Health and safety policy

Hard Copy
contact Clerk

0.10p/sheet

Recruitment policies (including current vacancies)

Not yet available

 

Policies and procedures for handling requests for information

Hard Copy
contact Clerk

0.10p/sheet

Complaints procedures (including those covering requests for information and operating the publication scheme)

Website/hardcopy

Free/0.10p/sheet

Information security policy

No information in the public domain

 

Records management policies (records retention, destruction and archive)

Hard Copy
contact Clerk

0.10p/sheet

Data protection policies

Website/hardcopy

Free/0.10p/sheet

Schedule of charges (for the publication of information)

See later

 

Class 6 – Lists and Registers  (some information may only be available by inspection)
Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard Copy
contact Clerk

0.10p/sheet

Assets Register

Website/hardcopy

Free/0.10p/sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

None

 

Register of members’ interests

SDDC Standards Officer

 

Register of gifts and hospitality

Disclosed in Minutes

Free/0.10p/sheet

Class 7 – The services we offer

Allotments

None

 

Burial grounds and closed churchyards

None

 

Community centres and village halls

None

 

Parks, playing fields and recreational facilities

Catherine Jonathan Playing Field

 

Seating, litter bins, clocks, memorials and lighting

Seats/Litter bins

 

Bus shelters

None

 

Markets

None

 

Public conveniences

None

 

Agency agreements

None

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

None

 

SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 0.10p per sheet black & white

Actual administrative cost 

 

Photocopying @0.20p per sheet colour

Actual administrative cost

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

Other

 

 

Contact Details:
Peter Woolrich, Clerk to Egginton Parish Council   Tel: 01283 730779

Site Design : Jim Gardner

 

Updated : 25 May 2017